Privacy Policy of Equinox Talent

At Equinox Talent, we are committed to protecting the privacy and security of your personal data. This Privacy Policy details how we collect, use, process, and disclose your information when you interact with our services, in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR). Our services include seasonal workforce management, HR policy development and implementation, employee engagement strategies, talent pipeline creation, seasonal staff onboarding and offboarding, performance management for cyclical roles, and HR compliance for seasonal businesses.

1. Information We Collect

We collect various types of information to provide and improve our human resources consulting services.

• Personal Identification Information: This includes names, email addresses, phone numbers, postal addresses, and other contact details provided by you or your organisation.
• Professional Information: Data related to your employment, professional background, skills, qualifications, work history, and other information relevant to human resources consulting, talent acquisition, and organisational development. This may include CVs, cover letters, references, and performance appraisals.
• Client and Business Information: Details about your organization, its structure, HR policies, business operations, and any specific requirements for our consulting services.
• Website Usage Data: Information about how you interact with our online platform, such as IP addresses, browser types, operating systems, referring URLs, pages viewed, and the dates/times of visits. This helps us understand user behavior and improve our site.
• Communication Data: Records of communications with us, including emails, meeting notes, and other correspondence.

2. How We Use Your Information

We use the collected information for various purposes, primarily to deliver our human resources consulting services effectively.

• Service Delivery: To provide and manage our services, including seasonal workforce management, HR policy development, employee engagement strategies, talent pipeline creation, staff onboarding/offboarding, performance management, and HR compliance for seasonal businesses.
• Communication: To communicate with you regarding your service requests, inquiries, updates, and other service-related matters.
• Improvement of Services: To understand and analyze how our services are used, conduct research, and improve our offerings and online platform.
• Legal and Compliance: To comply with legal obligations, enforce our terms and conditions, and protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or others.
• Marketing: With your consent, we may use your contact information to send you marketing and promotional materials about our services that we believe may be of interest to you. You can opt-out of these communications at any time.

3. Legal Basis for Processing Personal Data (GDPR)

We process your personal data under the following legal bases:

• Performance of a Contract: Processing is necessary for the performance of a contract with you or to take steps at your request before entering into such a contract.
• Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party, provided those interests are not overridden by your fundamental rights and freedoms. This includes improving our services, marketing, and ensuring the security of our operations.
• Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.
• Consent: Where you have given explicit consent for specific processing purposes. You have the right to withdraw your consent at any time.

4. Disclosure of Your Information

We may share your information with trusted third parties under specific circumstances.

• Service Providers: We may engage third-party companies and individuals to facilitate our services, such as IT service providers, analytics providers, and professional advisors. These third parties will have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred as part of the business assets. We will notify you if such a transfer occurs and if it results in a change to this Privacy Policy.
• Legal Requirements: We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

6. Your Data Protection Rights (GDPR)

Under GDPR, you have the following rights regarding your personal data:

• The Right to Access: You have the right to request copies of your personal data.
• The Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
• The Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
• The Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided in Section 9. We will respond to your request within one month.

7. Security of Your Data

The security of your data is paramount to us. We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, and destruction. These measures include data encryption, firewalls, and access controls. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, your data, or would like to exercise one of your data protection rights, please contact us at:

Equinox Talent

17 Grattan Street, Ground Floor

Cork, County Cork, T12 C789

Ireland

10. Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or the place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. In Ireland, the supervisory authority is the Data Protection Commission.